Work in the USA: Associate Administrative Officer at UN New York (P2)
Are you looking for an opportunity to work in administration at the UN? We have great and exciting news, Work in the USA: Associate Administrative Officer at UN New York (P2)
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Work in the USA: Associate Administrative Officer at UN New York (P2)
|Job Code Title:||ASSOCIATE ADMINISTRATIVE OFFICER|
|Department/Office:||Department of Political and Peacebuilding Affairs-Department of Peace Operations-Shared Structure|
|Duty Station:||NEW YORK|
|Posting Period:||01 May 2023 – 30 May 2023|
|Job Opening Number:||23-Administration-DPPA-DPO-SS-205053-R-New York (O)|
This position is located in the Executive Office of the Departments of Political and Peacebuilding Affairs and Peace Operations (DPPA-DPO). The incumbent reports directly to the Finance and Budget Officer.
The Executive Office is located within the Office of the Director for Coordination and Shared Services (ODCSS) serving the Departments of Political and Peacebuilding Affairs (DPPA) and Peace Operations (DPO).
The Department of Political and Peacebuilding Affairs (DPPA) focuses primarily on five action areas in international peace and security, ensuring sound analysis and early warning, preventing conflict and engaging in peacemaking, managing political crises and violent conflicts, sustaining peace, and enhancing partnerships. The Department’s mandate is to prevent and resolve conflict through inclusive political solutions.
The Department of Peace Operations (DPO) provides political and executive direction to UN peacekeeping operations around the world and maintains contact with the Security Council, troop and financial contributors, and parties to the conflict in the implementation of Security Council mandates.
The Department works to integrate the efforts of UN, governmental and nongovernmental entities in the context of peacekeeping operations. DPO also provides guidance and support on military, police, rule of law, mine action and other relevant issues to other UN political and peacebuilding missions.Responsibilities
Within delegated authority, the Associate Administrative Officer will be responsible for the following duties:
• Monitor financial resources to ensure activities are implemented in accordance with the respective budget and allotments issued;
• Assists the Finance and Budget Officer in the preparation of the regular and support account budget submissions; analyses inputs and formulates resource allocations by work program, or business processes
• Reviews, analyses and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements
• Prepares allotments, including redeployment of funds when necessary;
• Monitors budget/work program with respect to programme support costs budget, on a regular basis, and reallocates resources as necessary.
• Prepares financial performance reports for both regular and support account budgets;
• Monitors expenditures to ensure that they remain within authorized levels;
• Supports the implementation of procedures and systems and prepares monthly status of allotments from the financial database
• Approve General Temporary Assistance (GTA) positions in Umoja, as required, ensuring consistency in the application of the UN rules and procedures and approve funding;
• Provide guidance on travel-related entitlements and policies to staff at large;
• Review travel claims submitted by staff members and non-staff members;
• Certify requisitions on the engagement of individual contractors/consultants;
• Supervise tasks related to procurement, billing, departmental travel programme(s), payment to vendors and individual contractors for services required;
•Analyze datasets to identify trends, patterns, correlations, and outliers;
•Develop data models, reports, and analytical dashboards through data visualization tool;
•Support team members with data cleaning from primary or secondary sources and maintaining databases/data systems;
•Identify and analyzes errors and inconsistencies in data in the management dashboard and provides timely resolutions;
•Identify and analyze errors/inconsistencies in data and provide timely resolutions;
•Support the preparation of data visualizations and infographics for management;
•Reconcile OICT billing and resolve discrepancies in a timely manner;
•Communicate with division’s admin focal point to ensure accuracy of accounts;
•Participate in ad-hoc projects, business process improvement initiatives;
•Prepare process maps for process improvement projects;
•Update EO iSEEK web-page;
•Perform other administrative related duties, as required;
•Supervise support staff within his/her team.Competencies
• Knowledge of administrative, budgetary and financial policies and procedures.
• Ability to apply various United Nations administrative rules and regulations in work situations.
• Conceptual analytical and evaluative skills to conduct independent research and analysis.
• Ability to identify issues, formulate opinions, make conclusions and recommendations.
• Shows pride in work and in achievements.
• Demonstrates professional competence and mastery of subject matter.
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
• Is motivated by professional rather than personal concerns.
• Shows persistence when faced with difficult problems or challenges.
• Remains calm in stressful situations.
• Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
PLANNING AND ORGANIZING
• Develops clear goals that are consistent with agreed strategies.
• Identifies priority activities and assignments.
• Adjusts priorities as required.
• Allocates appropriate amount of time and resources for completing work.
• Foresees risks and allows for contingencies when planning.
• Monitors and adjusts plans and actions as necessary.
• Uses time efficiently.
• Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view.
• Establishes and maintains productive partnerships with clients by gaining their trust and respect.
• Identifies clients’ needs and matches them to appropriate solutions.
• Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems.
• Keeps clients informed of progress or setbacks in projects.
• Meets timeline for delivery of products or services to client.Education
An advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.Job – Specific Qualification
Training on Microsoft Power Query Editor and Power BI is desirable.
A recognized accountancy qualification (e.g. Certified Public Accountant (CPA), Association of Chartered Certified Accountants (ACCA), Chartered Institute of Public Finance Accountants (CIPFA) is desirable.Work Experience
A minimum of two years of progressively responsible experience in administration, finance, accounting or related area. Qualifying years of experience are calculated following the receipt of the first level university degree recognised by the United Nations. No experience is required for candidates who have passed a United Nations Competitive Recruitment Examination.
Working experience in Umoja financial module and in results-based approaches to budgeting is desirable.
Experience on Microsoft Power Query Editor and Power BI is desirable.Languages
English and French are the working languages of the United Nations Secretariat. For this post, fluency in English (both oral and written) is required. Knowledge of another UN official language is an advantage.Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.Special Notice
• This post is financed by the Support Account for Peacekeeping Operations for a finite period of one year. Extension of appointment is subject to budgetary approval.
• The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
• Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
• For this position, applicants from troop and police contributing countries who are found most suitable and recommended for selection will be given due consideration for positions in a peacekeeping operation or Headquarters support account funded position taking into account their contribution to United Nations peacekeeping, in accordance with General Assembly resolutions 66/265 and 67/287. For the latest list of troop- and police-contributing countries, visit the following website: https://peacekeeping.un.org/en/troop-and-policecontributors.
At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect.
The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
Pursuant to section 7.11 of ST/AI/2012/2/Rev.1, candidates recruited through the young professionals programme who have not served for a minimum of two years in the position of their initial assignment are not eligible to apply to this position.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.
The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines.
Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.